Constitution

The Constitution of the Criminal Justice Law Review at UCLA

PREAMBLE

We, the students of the School of Law of the University of California, Los Angeles, by authority of the Chancellor and subscribing to the regulations and policies of the University, do establish this constitution to govern such matters as are delegated by the University to the Criminal Justice Law Review at UCLA.

I. STATEMENT OF PURPOSE

The Criminal Justice Law Review at UCLA (CJLR) focuses on current topics in criminal law, policy, and practice. CJLR seeks to develop a discourse regarding criminal justice by publishing articles, editorials, and interviews of practitioners, academics, policymakers, and other members of the criminal justice community. CJLR also aims to foster a community by hosting an annual symposium for students, academics, practitioners, policymakers, and judges to come together to discuss current criminal justice issues.

II. STATEMENT OF NON-DISCRIMINATION

The CJLR in accordance with applicable Federal and State law and University Policy, does not discriminate on the basis of race, national origin, religion, gender, gender identity, disability, age, medical condition (cancer related), ancestry, marital status, citizenship, or sexual orientation or status as a Vietnam Veteran or special disabled Veteran.

The CJLR also prohibits sexual harassment. 

This non-discrimination policy covers organization membership and eligibility for leadership positions, access to organization programs and activities, and the general treatment of members in the organization.

III. ELIGIBILITY FOR VOTING PRIVILEGES

All executive board members are eligible to vote on CJLR initiatives, changes, and modifications to CJLR procedure and constitutional amendments. Each executive board members vote shall count equally as one vote.

IV. VOTING PROCEDURES

Voting shall take place at meetings of the Editorial Board called for the purpose of voting or administering the journal. Voting may also take place electronically via email, in which case the Board members shall vote through their official UCLA “lawnet” email addresses and submit votes to CJLR@lawnet.ucla.edu or the “lawnet” email of either Editor-in-Chief.

V. OPERATING PROCEDURES 

The Executive Board shall see that a board-elect is installed during the spring law school semester. The Board shall solicit and receive applications from members of the CJLR and UCLA 1L and 2L law students. The CJLR also intends to continue participating in UCLA’s unified journal write on process and expand staff membership accordingly.

An open call for Executive Board applications must be made and remain open for at minimum one week. Appointment for Board positions shall be made by a consensus of both Editors-in-Chief or if a consensus is not made then by majority vote of a quorum of the sitting Executive Board. A quorum is present if at least half the Executive Board is present. For a vote of the Executive Board about who should be appointed to the board-elect to be valid, notice shall be sent to all members of the Executive Board (via email or otherwise in a timely manner) at least 24 hours before the vote is to be held.

At least one current first-year law student must be among the Board members selected (or as a VP of the Board) in order to ensure continuity for the future.

Finally, all significant documents created on behalf of the CJLR by the Executive Board shall be made accessible to future Board Members via cloud storage (Dropbox, Google Drive, MyLaw, or other means that the Board deems agreeable). Thus, all Executive Board members shall be given access privileges to the cloud storage.

VI. ORGANIZATIONAL STRUCTURE

EXECUTIVE BOARD POSITIONS

The Executive Board shall operate in accordance with their general roles as outlined below. As all Executive Board members are also considered executive staff, they may be required to fill additional duties as need arises.

The CJLR Executive Board shall consist of Editors-in-Chief (2), Chief Articles Editors (2), Chief Production Editors (2), a Chief Administrative Officer (1), and a Chief Business Manager (1).

Editor-in-Chief (2)

The co-Editors-in-Chief will run the journal in an executive capacity and engage in other general editorial tasks as necessary, taking ultimate responsibility for the journal. These functions include, but are not limited to, overseeing and supervising all journal work, supervising any symposiums and events, leading the topic selection process for the symposium, communicating with the journal’s advisors and school administration, giving final approval on article and comment acceptances, managing the budget, fundraising, setting production timetables, keeping the editorial board apprised of the journal’s status, and ensuring a smooth transition between academic years. The Editors-in-Chief shall seek to ensure that a minimum of one CJLR volume is published annually.

Chief Articles Editor (2)

The Chief Articles Editors are responsible for selecting articles for the journal and recruiting authors for publication. The position entails working closely with the executive board to ensure that journal articles are consistent with annual, semi-annual, or special issue topic areas and are up to quality standards appropriate for publication. At a minimum, this involves vetting the first draft of each article that is to be slated for publication. Additionally, the Chief Articles Editors are responsible for communicating with authors regarding the status of their articles in a timely manner. The Chief Articles Editors are also responsible for planning the symposium, creating the schedules, selecting panels (subject to supervision by the EICs), as well as communicating with authors and speakers accordingly. The Chief Articles Editors are to work closely with the Chief Administrative Officer in symposium-related matters to ensure that logistics are properly arranged. Finally, the Chief Articles Editors will also assign and guide Staff Articles Editors in their tasks.

Chief Production Editor (2)

Chief Production Editors are responsible for making sure all footnotes are accurate and in proper Bluebook form. Chief Production Editors are also responsible for ensuring that the above-the-line content is grammatically correct, readable, and properly edited. The Chief Production Editors will also guide the Staff Production Editors in their tasks. Responsibilities include distributing cite check assignments to Staff Production Editors, reviewing the Bluebooking work of Staff Production Editors, and assisting Staff Production Editors in locating hard to find sources. Knowledge of the Bluebook and an eye for detail are essential. 

Chief Administrative Officer (1)

The Chief Administrative Officer is responsible for managing the day-to-day matters of the journal. Such duties include the following: maintaining the subscription database, updating subscriptions, handling subscriber inquiries via mail and email, and carrying out other miscellaneous tasks as needed. The Chief Administrative Officer shall also update any CJLR website, Facebook page, and social media will all relevant events and announcements. The Chief Administrative Officer is also responsible for the logistics and advertising of symposiums that the CJLR hosts from time to time. The Chief Administrative Officer will also be responsible for coordinating and distributing the copyright agreements to all contributing authors, as well as handling any requests to reprint articles. Finally, the Chief Administrative Officer shall seek to ensure that all significant documents are accessible to future Board Members via cloud storage (via Dropbox, Google Drive, MyLaw, or by other means).

Chief Business Manager (1)

The Chief Business Manager is responsible for managing the day-to-day financial matters of the journal. Such duties include the following: submitting the annual budget, relations with graduate funding sources, recording payments, depositing checks, and other tasks. The Chief Business Manager is responsible for maintaining records of finances and the CJLR’s general accounting. The Chief Administrative Officer is also responsible for the financial management of symposiums that the CJLR hosts from time to time. Finally, the Chief Administrative Officer will also be responsible for coordinating and distributing reimbursements, obtaining LVOs, and other financial matters that arise.

NON-EXECUTIVE BOARD POSITIONS

Staff positions shall generally consist of Staff Articles Editors, Staff Production Editors, Vice Articles Editors (2), Vice Production Editors (2), a Vice Administrative Officer (1), and a Vice Business Manager (1).

Staff Articles Editor

Staff Articles Editors shall assist the Chief Articles Editors in selection, review, and evaluation of submissions to the CJLR. Generally stated, ~25% of Staff Editors shall be Staff Articles Editors, but Staff Articles Editors and Staff Production Editors may be reallocated as the Editors-in-Chief deem appropriate.

Staff Production Editor

Staff Production Editors shall assist the Chief Production Editors in the editing, proofreading, and Bluebooking of articles to be published by the CJLR. Generally stated, ~75% of Staff Editors shall be Staff Production Editors, but Staff Production Editors and Staff Articles Editors may be reallocated as the Editors-in-Chief deem appropriate.

Vice Articles Editor (2)

Vice Articles Editors are responsible for shadowing the Chief Articles Editors and assisting Chief Articles Editors in their work for the CJLR. Vice Articles Editors are responsible for helping their Chief Articles Editors delegate, manage, and oversee the work of the Staff Articles Editors as needed. Vice Articles Editors are to be groomed for the task of taking over the roles of the Chief Articles Editors and thereby, when the board elect (the board for the following year) is selected, first year law students will be given a preference for Chief Articles Editor positions to ensure continuity of the CJLR.

Vice Production Editor (2)

Vice Production Editors are responsible for shadowing the Chief Production Editors and assisting Chief Production Editors in their work for the CJLR. Vice Production Editors are responsible for helping their Chief Production Editors delegate, manage, and oversee the work of the Staff Production Editors as needed. Vice Production Editors are to be groomed for the task of taking over the roles of the Chief Production Editors and thereby, when the board elect (the board for the following year) is selected, first year law students will be given a preference for Chief Production Editor positions to ensure continuity of the CJLR.

Vice Administrative Officer (1)

The Vice Administrative Officer is responsible for assisting the Chief Administrative Officer in managing day-to-day matters and logistics or symposium related work as necessary or convenient. Also, the Vice Administrative Officer is responsible for secretarial duties, such as maintaining meeting minutes when desirable. Further, the Vice Administrative Officer will be responsible for helping the Chief Administrative Officer maintain any CJLR website, Facebook page, or social media that the CJLR may from time to time ordain and establish. The Vice Administrative Officer is to be groomed for the task of taking over the role of the Chief Administrative Officer and thereby, when the board elect (the board for the following year) is selected, first year law students will be given a preference for the Chief Administrative Officer position to ensure continuity of the CJLR.

Vice Business Manager (1)

The Vice Business Manager is responsible for assisting the Chief Business Manager in managing the day-to-day financial matters of the journal as necessary or convenient. Further, the Vice Business Manager is responsible for assisting the Chief Business Manager in budgeting, accounting, fundraising, and handling reimbursements as needed. The Vice Business Manager is to be groomed for the task of taking over the role of the Chief Business Manager and thereby, when the board elect (the board for the following year) is selected, first year law students will be given a preference for the Chief Business Manager position to ensure continuity of the CJLR.

VII. PROVISION TO MAKE FINANCIAL RECORDS AVAILABLE TO AUTHORIZED UNIVERSITY OFFICIALS UPON REQUEST

Financial records of the CJLR shall be made available to authorized university officials upon written request submitted to CJLR@lawnet.ucla.edu. These requests shall be addressed by the Chief Administrative Officer or an Editor-in-Chief.

VIII. PROCEDURES FOR AMENDING THE CONSTITUTION

Proposed amendments to this Constitution will be submitted to the Executive Board and addressed at any scheduled Executive Board meeting. If an amendment to this Constitution is to be valid, 24 hour notice must be sent (via email or otherwise in a timely manner) to all members of the Executive Board stating that an Executive Board meeting has been scheduled. Amendments will be adopted if they receive the support of a majority of the Executive Board members present at the meeting and there is a quorum of at least half the Executive Board present.